Boscombe and Southbourne Probus Club

PROBUS CLUB  OF  BOSCOMBE  AND SOUTHBOURNE                   

THE  RULES

1. TITLE

THE Club shall be known as the “PROBUS CLUB of BOSCOMBE  and  SOUTHBOURNE     

2. OBJECT

To promote good fellowship amongst retired professional and business men. It shall be  non-political and non sectarian.

3. MEMBERSHIP

Open to professional and business men resident in or adjacent to the Borough of Bournemouth , who have fully or partially retired from their normal business or  profession.

An applicant for membership shall be introduced by an existing member and such application shall be considered by the Committee of the Club.  A prospective member shall have attended at least one luncheon as a guest.  The Club shall be limited to Sixty five members.

The committee may elect any past or present member to become an Honorary member of the Club in recognition of past services. An Honorary member will not count when considering the Membership limit.

4. SUBSCRIPTION     

   The subscription shall be determined at each Annual General Meeting and if not paid by 30th September, the membership shall lapse.  New members joining the Club after the 30th September shall pay 50% of the annual subscription.

5.    CONSTITUTION

There shall be a President, Vice-President, Honorary Secretary, Assistant Honorary Secretary, Honorary Treasurer and Assistant Honorary Treasurer. all of whom shall be elected at the Annual General Meeting together with four other members and these shall form the Committee. This Committee shall be responsible for the management of the affairs of the club. The President shall automatically retire from office on completion of one year in the Chair and shall then be invited to continue his membership of the Committee for one further year as the immediate Past President. The Committee may co-opt a member to fill a casual vacancy and this co-opted member shall retire at the next Annual General Meeting but may be re-elected to the Committee.

The Committee shall be empowered to appoint a replacement for any officer who is unable to continue in Office. The Committee Appointee shall serve until the next time of formal election for that Office

6.   ACCOUNTS

An Income and Expenditure Account for the year to 31st of March shall be prepared for approval at the Annual General Meeting after audit by a member appointed for the purpose at the previous Annual General Meeting. All club monies shall be banked and cheques to carry one signature only by any one of three Officers ,firstly the Honorary Treasurer, or for expediency  under special circumstances, the Honorary Secretary  or  President.

            

7.     MEETINGS .

An Annual General Meeting shall  be held in May each year at such time and place as may be determined by the Committee and at least three weeks" notice of such meeting shall be given, in writing to the members. Ordinary Meetings shall be held monthly at such time and place as may be determined by the President. The President shall, as required, call for the Committee to meet not less than four  times during the  year. The quorum at a Committee Meeting shall be four. The quorum at a General Meeting shall be one-third of the total membership.

8. VOTING

Voting shall be by show of hands or by ballot if so determined. In the event of an equal division of votes, the President, or in his absence the Presiding Officer shall have a second or casting vote.  

9.    ATTENDANCE AT MEETINGS.    

Members must give reasonable notice, where possible, to the Honorary Secretary of intended absence from meetings due to extended periods away from normal residence, e.g. abroad on holiday or in cases of illness. In such event the Committee shall consider the matter as to continuing membership. Where, however, a member is absent for SIX meetings during any calendar  year for no given reason, the Honorary Secretary shall write enquiring  the reason. If no satisfactory answer is received, the Committee, after careful consideration may ask the member to resign.

10.  LUNCHEONS .    

Members are required to inform the Honorary Secretary of any intended absence from a Luncheon by NOON on the TUESDAY immediately prior to that week`s  Meeting. Unless otherwise Advised  the Honorary  Secretary will automatically arrange lunch for all members and guest`s  . Any cancellation after TUESDAY NOON will necessitate full compensatory payment.

11.  ALTERATIONS .  

These Club Rules may only be altered at an Annual General Meeting or at a special meeting called for the purpose. Every proposal for

an alteration shall be submitted in writing to the Honorary Secretary who shall then call a special General Meeting on the written request of not less than 17 members, not less than 21 days notice being given.